ARTICLE I: NAME OF ORGANIZATION 

The name of this organization shall be the Mount Joy Lions Swim Club, herein abbreviated MJLSC. 

ARTICLE II: OBJECTIVES OF THE ORGANIZATION 

1)    The objectives of MJLSC shall be: 

a)     To provide a summer swim team program.

b)    To teach swimming techniques (function and form) through the coaching staff.

c)     To encourage sportsmanship of club and team members.

d)    To encourage team members to enjoy swimming in a competitive atmosphere. 

ARTICLE III: AFFILIATION 

1)    The Mount Joy Lions Swim Team, herein abbreviated MJLST, under the MJLSC, is a member of the Lancaster County Summer Swim League, herein abbreviated LCSSL, and is governed by LCSSL rules and regulations. 

ARTICLE IV: SPONSORSHIP 

1)    The MJLST is sponsored by the Mount Joy Lions Club and the greater community.

ARTICLE V: OFFICERS, DUTIES, ELECTIONS AND BOARD MEMBERS

1)    The Officers of MJLSC shall by President, Vice-President, Secretary, and Treasurer. 

2)    The term of office for each officer shall be: President - two years; Vice-President - two years and succeed President in the third year; Secretary – two years; Treasurer – two years. Elections shall be held every other year.  The term of office for each board member shall be 3 years.  No more than 2 consecutive terms shall be served with the exception of the Treasurer.

3)    All officers, including the President, and all board members shall vote as any member.

4)    The duties of each of the officers and board members shall be: 

a)     President:  

i)      To preside at all meetings.

ii)    To attend all LCSSL meetings as MJLSC delegate.

iii)  To appoint chairpersons for committees as needed.

iv)   To negotiate the contract with the pool.

b)    Vice-President: 

i)      To serve in an advisory capacity to the President. 

ii)    To assume authorities assigned by the President.

iii)  To attend all LCSSL meetings with the President and MJLSC delegate. 

iv)   To assume the office of President should it become vacant during the two year term, in which case the Vice-President shall assume the office of President immediately and will complete the year and shall succeed as called for herein.

c)     Secretary: 

i)      To make and maintain true and correct minutes of the proceedings.

ii)    To act as custodian of the corporate records and documents. 

iii)  To handle all correspondences as it relates to the operation and procedures of the MJLSC.

d)    Treasurer: 

i)      To make and maintain a record of all monies received and disbursed. 

ii)    To deposit all monies a bank account, making all disbursements by check.

iii)  To give an itemized report of receipts and disbursements al all meetings.

iv)   To be present at meetings to report on operations.

v)    Checks shall carry the signature of the Treasurer or that of the President.

e)     Board Members:

i)       To be present at meetings.

ii)    To oversee a committee(s) as appointed by the president.

iii)  To report as needed on committee activities.

5)    Election of Officers and Board Members of MJLSC 

a)     A slate of Officers and Board Members shall be presented and nominations shall be accepted from MJLST at the end of each term. No name may be placed in nomination without the consent of the person being nominated. 

b)    Any vacancies that may occur during the course of the year shall be filled by appointment by the President, with the approval of the board, except in the event that the office of President becomes vacant, in which case the Vice-President shall assume the duties for the remainder of the term of office. 

c)     In the event that there are multiple nominations for an officer position all elections will be handled by a ballot vote.  A simple majority of the votes cast will constitute the winner(s).

ARTICLE VI: EXPENDITURE OF MJSLC FUNDS 

1)    Budget of expenditure of all MJLSC funds shall be approved before registration begins for the new swim season. The President and Treasurer shall by responsible for formulation and presentation of an annual budget at the appropriate board meeting. The budget shall reflect expected expenditures of funds and shall make recommendations for fundraising requirements. 

ARTICLE VII: MEETINGS OF MJLSC 

1)    Meetings throughout the year will be held as deemed necessary by the board.

2)    End of season wrap up can be communicated via email or at the team picnic.

3)    Meetings will be held to:

a)     Finalize schedule of activities

b)    Review financial matters

c)     Have committee reports

d)    Discuss any other pending issues or questions that have been raised 

ARTICLE VIII: STANDING COMMITTEES OF MJLSC 

1)    The standing committees of MJLSC shall be:

a)     Concessions

b)    Team building

c)     Fundraising

d)    Spirit wear

e)     Timers

f)     Officials 

g)    Volunteers

h)    Ribbons

i)      Communications

j)      Meet manager

k)    Team picnic

l)      Pictures

ARTICLE IX: COACHING STAFF

1)    When needed, the board can receive requests in response to the need to hire additional or new staff.  

2)    The board shall review applicants and interview as necessary.

3)    A vote will be taken by the board to determine salary and to select qualified candidates.

4)    Upon selection of qualified candidates, the employment agreement should be executed by all parties.

ARTICLE X: CHILD PROTECTION AND SAFETY

1)    The following provisions are set for the protection and safety of swimmers:

a)     All coaches are required to have background clearances up to date and on file.

b)    Parents who volunteer for positions that interact with swimmers (ie - swimmer line-up volunteers) are required to have background clearances up to date and on file

c)     Practices are open for parents to observe

d)    Coaches will not be in the pool area with only one swimmer.  Nor shall coaches be in an enclosed area one-on-one with a swimmer

e)     Bathrooms ae to be used by swimmers only, etc.

ARTICLE XI: MJLST REGISTRATION

1)    The MJLSC board will identify necessary registration materials for the MJLST.  This may include, but is not limited to:

a)     Registration form

b)    Waiver release form

c)     Parent code of conduct

d)    Swimmer code of conduct

2)    MJLST will hold a registration period where all documentation and payment must be submitted to the club prior to participation.

ARTICLE XII: RULES OF ORDER 

1)    Roberts Rules of Order shall be used in the proceedings of all meetings.

ARTICLE XIII: RECOGNITION AS INCORPORATED NONPROFIT

1)    The MJLSC board will register with the Pennsylvania Department of State, Bureau of Corporations and Charitable Organizations to be a Domestic Nonprofit Corporation.

2)    The positions outlined in Article 5 for MJLSC will serve as the structure of the registered corporation.

3)    As part of the annual preparations the Treasury will file the Annual Statement-Nonprofit Corporation.

ARTICLE XIV: AMENDMENTS TO CONSTITUTION/BYLAWS 

1)    This Constitution/Bylaws may be amended by a majority vote of the members present at any general or special meeting, provided written notice of the proposed change has been given each member of the MJLSC at least ten (10) days in advance. 

a)     Adopted October 5, 1987

b)    Revised August 1997 

c)     Revised May 7, 2024